About the Role (Permanent, Full Time – 40 hours per week)

We are on the hunt for an administrative superstar to provide support to our Executive Leadership Team, while also providing backup support to the Governance Advisor, who works with MDC's governing bodies, including Council, committees, and community boards.

This is a varied role where no two days are the same. You'll work with a wide range of people across the organisation, ensuring tasks are well coordinated, deadlines are met, and everything runs smoothly. If you're highly organised and enjoy juggling multiple priorities, you'll thrive in this role.

Responsibilities include but are not limited to:

· Provide high-level administrative support to the four General Managers of ELT.

· Record meeting minutes and follow up action points if necessary and redistribute minutes in a timely manner.

· Screen inward communications (telephone calls, mail, and visitors) for the General Managers as appropriate and identify and act on issues quickly.

· Prepare and process documentation and correspondence on behalf of the General Managers.

· Provide support to the Governance Advisor, as required, with the preparation of agendas and the recording of minutes for Council, Council Workshop, Committee, and Community Board meetings.

· Provide support and advice to elected members, in the absence of the Governance Advisor, to ensure they are well-prepared for meetings and decision-making processes.

· Attend statutory and formal meetings of the Council, Committees, and Community Boards, as required, in the absence of the Governance Advisor.

About You

You will have a strong background in administration and coordination, with the ability to manage competing priorities, meet deadlines, work well under pressure, and ensure nothing falls through the cracks. You'll be proactive, highly organised, and enjoy working in a fast-paced environment.

· At least 2 years’ experience in a similar role supporting a senior leader/s

· NCEA Level 2 or equivalent or a relevant tertiary qualification in business administration / management or project management

· Proven and demonstrated experience in minute taking

· Strong time management and prioritising skills

· Excellent verbal and written communication skills

What We Can Offer You

· A competitive salary to be discussed with the successful candidate

· Annual salary review and regular performance reviews to promote progression in your role

· A range of staff benefits including health insurance, professional memberships, and a range of retail discounts including discounted fuel

· A supportive team and manager that values both autonomy and teamwork to achieve a shared vision

About Mackenzie District Council

At Mackenzie District Council we work together as a team to deliver the best outcomes for our district. We are crafting new ways of working together, and each one of us has an essential role in making our district the best place to live, work and play.

This could be the first step on a journey that sees you living and working in this iconic part of New Zealand. People travel from all parts of New Zealand and the world to experience our back yard with its geography dominated by the iconic Aoraki Mount Cook, and Lakes Tekapo and Pukaki provide a fantastic opportunity to escape the urban sprawl. With only a 45-minute drive from Timaru, you get the best of both worlds – experience the seaside in the city and the mountains in the mighty Mackenzie!

As part of Team Mack, we aim to give superb service to our customers, working together as a team, building a culture where we can all contribute our ideas, focusing on outcomes.

How to Apply

If some or all of this role aligns with you, please click ‘Apply’ and follow the prompts. If you would like a copy of the position description, click here. If you would like more information about the role or Mackenzie District Council, contact Nicole Colvill, HR & Health & Safety Coordinator, for a confidential chat on 027 217 6858 or nicole.colvill@mackenzie.govt.nz.

Applications close Wednesday 05 August 2026